The purpose of this procedure is to describe St Agatha Primary School's approach to the consistent management of student attendance to meet legislative requirements and sector standards.
2.1 General requirements
The Queensland Government states that “each parent of a child who is of compulsory school age has the legal obligation to ensure their child is enrolled and attends a school, on every school day for the educational program in which the child is enrolled, unless the parent has a reasonable excuse.
A child should be enrolled in and attend school in the year that they turn compulsory school age (six years and six months). Each parent of a young person in the compulsory participation phase has the legal obligation to ensure that the young person is participating full-time in an eligible option, unless the parent has a reasonable excuse."
The Compulsory Schooling Phase:
During this phase, the legal guardian has a legal obligation to ensure their child attends school every day.
The Compulsory Participation Phase:
During this phase, legal guardians have a legal obligation to ensure their child meets the attendance requirements of the eligible option of their choice.
Our school has a responsibility to record student attendance and respond to instances of irregular attendance. Staff use the eMinerva system to record student attendance and absences. It is important for our school to investigate the patterns and underlying causes of non-attendance so that appropriate strategies addressing the specific type of absenteeism can be implemented.
Our school, and by virtue of their employment, our teachers, are legally required to monitor and record attendance of students in their care on a daily basis, whether absent or present in class, on excursion or at a school-based activity.
Student attendance level
Students, legal guardians, and staff will work together to ensure all students meet the school expectation of 90% or above attendance and zero unexplained absences.
90% attendance equates to 5 days absence per term and 10 days absence per semester.
2.2 Roles and responsibilities
• AM rolls by 9.10am
• PM rolls after second break and by 2.10pm
Rolls will be checked by the front office secretary by 9.15am each day. A phone call will be made to teachers if their rolls are not marked. If rolls are frequently not marked this information will be passed onto APA.
Specialist teachers are required to mark the if their class is first session or last session of the day.
School Leadership will be advised of unmarked and incorrectly marked rolls.
Incorrectly marked rolls will be corrected by the teacher responsible for the class.
Present Categories in eMinerva
Absent Categories in eMinerva
A student is considered to have arrived late any time after the 8.45 am bell.
All students arriving late must be signed in by a Legal Guardian at the School Office and will be given a late slip. This slip needs to be presented to the teacher when arriving in class. If they do not have a late slip they are to be sent to the School office to sign in.
The late arrival information will be entered by front office staff.
Front office staff will contact the Legal Guardian of any student arriving late unaccompanied.
If teachers or front office staff observe a student has made a habit of arriving late or is late for three consecutive days, they will contact the student's Legal Guardian as per the policy for absentee students in this document.
A student is considered to be leaving early any time before 2:55pm
As with Late Arrivals, all students leaving early must be signed out at the School Office by a Legal Guardian.
The early departure information will be entered by office staff.
Unexplained Absences: An SMS message may be sent to students' Main Contact after 9.30am each day advising of any 'Unexplained' absences. The only time an SMS would not be sent would be if the Legal Guardian had not answered the phone call placed by the front office staff
Any incorrect messages caused by incorrect roll-marking will be made known to the Deputy Principal by front office staff or teacher. The teacher will follow up by telephoning the student's Legal Guardian.
Non-Marking of Electronic Roll
Relief and supervising staff
Mobile Attendance Application
The school will perform high-level check of this procedure annually and a detailed review at least every two years.
5. REFERENCES AND DEFINITIONS